Key Responsibilities & Accountabilities
- Maintain and organize project files, records, and correspondence.
- Update and maintain project binders, drawings, specifications, permits, and site documentation.
- Order current construction drawings and revisions for project teams.
- Assist with document control processes, including tracking and filing RFIs, meeting minutes, and POs.
- Ensure project records are accurate, complete, and up to date.
- Gain exposure to all facets of the construction process from concrete/formwork to finishing.
- Support the Project Manager and Site Superintendent with daily administrative requirements.
- Assist with project scheduling, meeting coordination, and preparation of reports.
- Track project progress and provide updates as required.
- Maintain site logs and reporting including water discharge logs, testing and commissioning logs, key logs, Permit Expiry Log (noise exemption, road closures), Formwork/Falsework inspection Logs.
- Update and maintain concrete placement logs and rebar tracking logs.
- Create and process purchase orders (POs) in accordance with company procedures.
- Coordinate the procurement and delivery of project materials and supplies.
- Order Division 1 (General Requirements) supplies required for project execution.
- Maintain all material logs including edge protection logs, equipment logs.
- Order and maintain office supplies for the project site and project team.
- Organize and maintain a clean, efficient, and professional site office environment.
- Manage filing systems, office equipment, and general administrative resources.
- Ensure site bulletin boards, binders, safety information, and project postings remain current.
- Assist with maintaining site safety documentation and records.
- Ensure required project documentation is readily available for audits and inspections.
- Promote compliance with company policies, procedures, and regulatory requirements.
- Maintain HSE logs including visitor logs, MOL logs.
- Track and Perform Worker Orientations and obtain training cards.
- Assist with updating Safety Boards.
The Ideal Candidate
- Diploma or degree in Construction Management, Civil Engineering, Architectural Technology, Engineering Technology, or a related field.
- 1-2 years of construction experience, preferably within high-rise residential, commercial, or institutional construction.
- Strong organizational, communication, and time-management skills.
- Proficiency with MS.
- Experience with Procore or other construction management software is considered an asset.
- Ability to manage multiple priorities in a fast-paced construction environment.
- Strong attention to detail and willingness to learn.
- Exceptional verbal and written communication skills and a collaborative, team-oriented mindset.
