Key Responsibilities & Accountabilities
- Process project-related invoices in Jonas (manually or through the automated AP solution) and upload supporting documentation for approval and payment;
- Prepare EFT payment runs, print cheques, and maintain cheque logs to ensure timely and accurate vendor payments;
- Act as the primary contact for vendor payment inquiries, providing prompt, professional responses;
- Collect and verify required documentation and banking details for all new vendors;
- Maintain the Entity Master List and partnership corporate binders;
- Complete banking forms for new account openings or updates;
- Support Project Accountants with bank and sales model reconciliations, as well as the preparation of month-end reports for completed projects;
- Assist with processing and reconciling department credit cards;
- Prepare government forms and renew partnership documents as required;
- Audit invoice approvals in Jonas to ensure compliance with company protocols;
- Assist the Senior Vice President, Finance with preparation of quarterly Partner Report packages;
- Monitor the accounting email inbox and incoming mail for invoices and related correspondence;
- Participate in ad hoc projects, analysis, and other duties as required.
The Ideal Candidate
- 2+ years of experience in accounts payable or a similar role
- University degree in Accounting, Business Administration, or related field
- Proficiency in Microsoft Excel and Word
- Strong organizational skills and exceptional attention to detail
- Ability to prioritize tasks, manage multiple deadlines, and work in a fast-paced environment
- Strong communication skills – able to present information clearly and professionally.
- High degree of integrity, professionalism, and accountability
- Self-starter with a proactive mindset; adaptable to changing priorities
- Flexibility to work outside of core hours when business needs require
