Key Responsibilities & Accountabilities
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Serve as the first point of contact for guests, vendors, employees, and other external stakeholders.
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Manage incoming calls, the general inbox, mail, courier services, and office correspondence.
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Coordinate visitor access, office security, and confidential document handling, including sealed tenders.
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Oversee the day-to-day operation of the office, coordinating with property management, vendors, and service providers.
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Maintain meeting rooms, kitchens, common areas, and office supplies.
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Coordinate office maintenance, equipment, technology, and employee onboarding activities, including workspace setup and access credentials.
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Provide administrative support including document preparation, filing, meeting materials, and internal communications.
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Coordinate meetings, calendars, catering, travel, gifts, and other administrative requests for senior leadership.
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Support company events, employee engagement initiatives, and office-wide activities.
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Administer corporate credit cards and process monthly expense reports.
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Support Accounting through cheque administration, invoice filing, courier coordination, and other administrative tasks.
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Maintain accurate records and supporting documentation for operational and financial activities.
The Ideal Candidate
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Previous experience in Office Administration, Reception, Executive Support, or a similar role.
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Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
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Professional verbal and written communication skills.
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Exceptional customer service and interpersonal skills.
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High attention to detail and strong follow-through.
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Comfortable handling confidential and sensitive information.
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Strong proficiency with Microsoft Office Suite.
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Experience using Rydoo or similar expense management platforms is considered an asset.
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Self-starter who thrives in a fast-paced, team-oriented environment.
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Positive, proactive, and service-oriented approach to work.
