Process project-related invoices in Jonas (manually or through the automated AP solution) and upload supporting documentation for approval and payment;
Prepare EFT payment runs, print cheques, and maintain cheque logs to ensure timely and accurate vendor payments;
Act as the primary contact for vendor payment inquiries, providing prompt, professional responses;
Collect and verify required documentation and banking details for all new vendors;
Maintain the Entity Master List and partnership corporate binders;
Complete banking forms for new account openings or updates;
Support Project Accountants with bank and sales model reconciliations, as well as the preparation of month-end reports for completed projects;
Assist with processing and reconciling department credit cards;
Prepare government forms and renew partnership documents as required;
Audit invoice approvals in Jonas to ensure compliance with company protocols;
Assist the Senior Vice President, Finance with preparation of quarterly Partner Report packages;
Monitor the accounting email inbox and incoming mail for invoices and related correspondence;
Participate in ad hoc projects, analysis, and other duties as required.
The Ideal Candidate
2+ years of experience in accounts payable or a similar role
University degree in Accounting, Business Administration, or related field
Proficiency in Microsoft Excel and Word
Strong organizational skills and exceptional attention to detail
Ability to prioritize tasks, manage multiple deadlines, and work in a fast-paced environment
Strong communication skills – able to present information clearly and professionally.
High degree of integrity, professionalism, and accountability
Self-starter with a proactive mindset; adaptable to changing priorities
Flexibility to work outside of core hours when business needs require
